ACKOMAS processes personal data (hereinafter the “Personal Data”) about you when you use this website (hereinafter the “Site”). As a data controller, we respect your privacy and protect the personal data of the users of our Site. This policy aims а inform you of the methods of collection, processing and use of Your Personal Data and of your rights in terms of protection of data а personal nature with regard to the provisions applicable in this matter, in particular the law 78-17 of January 6, 1978 relating а the data processing, the files and freedoms known as “Data-processing and freedoms” in its last version and with the RGPD (General Regulation on the Protection of Data) in application since May 25, 2018.
Section 1 – Scope of this Privacy Policy
This Policy sets forth the principles and guidelines for the protection of Your Personal Data, which includes Personal Data collected on – or through – the Site. ACKOMAS collects Personal Information (whether online, including by e-mail, or offline); this policy applies regardless of how it is collected or processed. Personal Information is any information about an identified or identifiable individual. A person is “identifiable” when he or she can be identified, directly or indirectly, in particular by reference to an identification number or to one or more elements that are specific to that person. Non-Personal Data” corresponds to information that does not allow a person to be identified.
Section 2 – Places of storage of Personal Data
All Personal Data is stored exclusively in France, by our web hosting provider: OVH 2 rue Kellerman 59100 Roubaix – FRANCE
Section 3 – Person in charge of the processing
The person in charge of processing Your Personal Data is: ACKOMAS, Stop & Work Le Playground Paris-Saclay, 42 Cours Pierre Vasseur, 91 120 Palaiseau, France; some technical services [Hosting] are entrusted to our technical providers [Iris Interactive]. In accordance а Article 28 of the RGPD, this provider is bound by a strict confidentiality clause that prohibits it from using the data entrusted to it that is not provided for in the service contract and that requires it to implement technical and organizational measures that meet the requirements of security and personal data protection.
Section 4 – Data collected
Personal Data
The Personal Data may include the following:
Name and surname, business email address, company, position, business postal address, business telephone. And any other Personal Data that may be relevant for the purposes set out below. Note to visitors and users of the Site: certain features and functions of the Site can only be used if You provide ACKOMAS with certain Personal Information when You visit or use the Site. You are free to choose whether or not to provide all or part of Your Personal Information. However, if You choose not to provide it, such a decision may prevent the achievement or satisfactory achievement of the purposes described below, certain services and features of the Site may not function properly and/or You will be denied access to certain pages of the Site.
Cookies and Other Tracers
The Site may use cookies or other technologies that may collect or store Personal Information. Cookies are text files stored and used to record Personal and Non-Personal Information about Your navigation on the Site. Cookies can be permanent (and remain after You log out of the Site in order to be used during Your subsequent visits to the Site) or temporary (and disappear as soon as You log out of the Site).
ACKOMAS uses cookies to enhance Your user experience, including by:
- allowing а service to recognize Your equipment, so You will not have to а provide the same information multiple times in order to perform the same task;
- recognizing the username and password You have already provided so that You do not have to provide them again on every web page that requests them.
ACKOMAS uses cookies to analyze traffic and data on the Sites in order to:
- measure the number of users of the Services, thereby making them easier а to use and ensure their ability а respond in a timely manner а Your requests ;
- help ACKOMAS а understand how users interact with the Services in order to improve them.
ACKOMAS may also use third party service providers to perform the Services on its behalf and in particular to:
- analyze Your browsing habits and measure the audience of the Sites and Applications;
- analyze Your centers of interest and provide You with targeted marketing or advertising offers;
- allow You to share the content of the Sites and Applications with other people on social networks or to let these other people know what You are looking at or what You think (e.g. the “Like” button on Facebook)
In this case, web beacons and cookies provided by these third party providers may be used and stored. When transmitting the information generated by these cookies, the cookie settings will ensure that the IP address is anonymized before geolocation and before storage. Our service providers will use this information to evaluate Your use of the Site, to compile reports on Site activity for ACKOMAS, and to provide You with better services and advertisements targeted to Your needs. They will not associate your IP address with any of their other data.
When you browse the Site, cookies are enabled by default and data may be read or stored locally on your hardware. You will be notified the first time You receive a cookie and can decide whether or not to accept it. By continuing to use the Sites, You expressly consent to ACKOMAS’ use of such cookies.
You may also set Your browser to refuse all cookies (including cookies used for audience measurement purposes). However, if you do so, certain features and functionality of the Site may not function properly and you may not be able to access certain parts or services of the Site.
If you wish to modify or delete your information, please refer to Section 8: Your Rights. You can access your cookie management panel to set the parameters for depositing and reading cookies.
Data retention
By type of data :
- Civil status data (name, first name, postal address…): 5 years max;
- Connection data : 5 years max;
- Location data = 48 hours;
We only keep your Personal Data for a period of time that is necessary and proportionate to the purpose for which it was collected а namely for a maximum of 3 years from the last exchange you have had with us and carried out а your initiative. Beyond the above-mentioned periods, your data will be purely deleted or anonymized.
Section 5 – Purposes of collecting personal data
As indicated above, You provide Your Personal Data on a voluntary basis. Personal Data is generally collected for ACKOMAS business purposes such as improving ACKOMAS’ marketing and advertising efforts, better tailoring ACKOMAS’ products and services to customers’ needs, or complying with reporting obligations required by law, and other similar activities. ACKOMAS collects and uses Personal Data about You for the purposes of its business, including for the following purposes:
- We process your data in whole or in part for the purposes of: responding to information requests, sending the information newsletter, and following up on requests.
- Subject to applicable local law, by providing Your e-mail address, You expressly authorize ACKOMAS а to use it along with other relevant Personal Data to send You commercial or marketing messages.
ACKOMAS may also use Your e-mail address for administrative or other non-marketing purposes (for example, to notify You of important changes to the Site).
Article 6 – Processing and Storage of Personal Data
Processing” of Personal Data includes, but is not limited to, using, storing, recording, transferring, adapting, analyzing, modifying, reporting, sharing and destroying Personal Data as necessary under the circumstances or as required by law. All Personal Data collected is kept for a limited period of time depending on the purpose of the processing and only for the period of time required by applicable law. All Personal Data collected is stored in Metropolitan France.
Article 7 – Links to websites not controlled by ACKOMAS
The Site may offer links to third party websites that may be of interest to You.
ACKOMAS has no control over the content of third party sites or over the practices of these third parties in terms of protection of Personal Data that they may collect. As a result, ACKOMAS disclaims any responsibility for the processing of Your Personal Information by such third parties. It is Your responsibility to inform Yourself about the personal data protection policies of these third parties.
Article 8 – Transfer of personal data
In case of access to the Site from a country outside the European Union whose legislation concerning the collection, use and transfer of data differs from that of the European Union, we draw your attention to the fact that by continuing to use the Site, which is governed by French law, the corresponding Terms of Use and this Policy, You transfer Your Personal Data to the European Union and consent to this transfer.
Your Personal Data may be disclosed within ACKOMAS for the purposes set forth in Section 3 of this Policy.
ACKOMAS may transfer Your Personal Data outside the European Union, provided that it ensures, before transferring it, that the entities outside the European Union provide an adequate level of protection in accordance with applicable European legislation. If ACKOMAS becomes aware that a third party to whom ACKOMAS has disclosed Personal Data for the purposes set forth in Section 3 above is using or disclosing Personal Data in a manner that is inconsistent with this Policy or in violation of applicable law, ACKOMAS will take reasonable steps to prevent or stop such use or disclosure.
You also have the right to choose whether or not to allow ACKOMAS to use Your Personal Data for a purpose other than the purpose for which such Personal Data was originally collected. You may object to such use by referring to Section 8 below.
ACKOMAS may also transfer Your Personal Data to third parties if ACKOMAS believes that such transfer is necessary for technical reasons (e.g., for third party hosting services) or to protect its legal interests (e.g., in the event of a sale of assets to a third party company, a change of control, or the liquidation of all or part of ACKOMAS. In addition, ACKOMAS may share Your Personal Data with the reseller of which You are a part or assigned to the territory in which You are located for the purposes of ACKOMAS’ business. ACKOMAS may also share Your Personal Data with business partners when ACKOMAS and the business partner jointly sponsor an event or participate in a marketing promotion in which You engage.
ACKOMAS may disclose Your Personal Data if required to do so by law or if ACKOMAS believes in good faith that such disclosure is reasonably necessary to comply with legal process (e.g., a warrant, subpoena, or other court order) or to protect the rights, property, or personal safety of ACKOMAS, our customers or the public. If permitted by applicable law, ACKOMAS may also share Your Personal Data with third parties in order to provide You with targeted marketing or advertising offers.
These transfers may take place over the Internet or by any other method deemed appropriate by ACKOMAS in accordance with applicable law and ACKOMAS Group’s internal security policies.
Article 9 – Your Rights
- Your right to access and rectify your data
- You have the right to access and rectify your personal data.
- You can ask us to rectify or complete your personal data if it is inaccurate, incomplete, ambiguous or out of date.
- Your right to erase your data
- You may request the deletion of your personal data if one of the following reasons applies the personal data is no longer necessary for the purposes for which it was collected or otherwise processed;
- you withdraw the consent previously given;
- you object to the processing of your personal data on legitimate grounds;
- the processing of personal data does not comply with the provisions of the applicable laws and regulations.
However, the exercise of this right will not be possible when the retention of your personal data is necessary under the law or regulations and in particular, for example, for the establishment, exercise or defense of legal claims.
Your right to limit data processing
You can request the limitation of the processing of your personal data in the cases provided for by the legislation and regulations.
Your right to object to data processing
You have the right to object to the processing of your personal data when the processing is based on the legitimate interests of the controller.
Your right а the portability of your data
Since May 25, 2018, you will have the right а the portability of your personal data.
The data on which this right can be exercised are:
- only your personal data, which excludes anonymized personal data or data that does not concern you;
- personal data that are declarative as well as the personal operating data mentioned above;
- personal data that do not infringe the rights and freedoms of third parties, such as those protected by business secrecy.
This right is limited to processing based on consent or on a contract and to personal data that you have personally generated. This right does not include derived or inferred data, which is personal data created by ACKOMAS.
Your right to withdraw your consent
Where the data processing that we њ implementing is based on your consent, you may withdraw it а any time. We will then stop processing your personal data without affecting the previous operations to which you have consented.
Your right to appeal
You have the right to lodge a complaint with the CNIL on French territory, without prejudice to any other administrative or judicial remedy.
Your right to define post-mortem directives
You have the possibility to define directives relating to а the conservation, а erasure and а communication of your personal data after your death and this with a trusted third party, certified and charged to make respect the will of the deceased in accordance with the requirements of the applicable legal framework.
How to exercise your rights
All the rights listed above can be exercised:
- by mail а the following address: ACKOMAS, enclosing a copy of your identity card and proof of address;
- via our email address rgpd@ackomas.com . A procedure will then be sent to you to validate your identity.
Note: the documents sent in the framework of this procedure will be purely destroyed, and the data potentially collected during the procedure will be definitively deleted, а the end of this last one. Please also note that all requests that do not comply with these guidelines will be ignored.
We will respond to such requests within 1 month of receipt of the request. This period may be extended by 2 months depending on the complexity and number of requests received, for a total of 3 months.
If you have an account, you can exercise your rights of access and rectification by logging into your account. However, as far as the exercise of the right to information is concerned, we may not be obliged to act upon it if :
- you already have this information;
- the registration or communication of your personal data is expressly provided for by law;
- the provision of information is not possible;
- the provision of information would require disproportionate efforts.
Article 10 – Security and recipients of data
ACKOMAS takes care to protect and secure the Personal Data that You have chosen to communicate to it, in order to ensure their confidentiality and prevent them from being distorted, damaged, destroyed or disclosed to unauthorized third parties.
ACKOMAS has taken physical, electronic and organizational safeguards to prevent loss, misuse, unauthorized access or disclosure, alteration or destruction of such Personal Data. Among these safeguards, ACKOMAS incorporates technologies specifically designed to protect Personal Data during transfer. However, despite ACKOMAS’ efforts to protect Your Personal Information, ACKOMAS cannot guarantee the infallibility of this protection due to unavoidable risks that may arise during the transmission of Personal Information.
All Personal Information is confidential and access to it is limited to those ACKOMAS employees and contractors who need it to perform their duties. All persons having access to Your Personal Information are bound by an obligation of confidentiality and may be subject to disciplinary action and/or other sanctions if they fail to comply with these obligations.
However, it is important that You exercise caution to prevent unauthorized access to Your Personal Information. You are responsible for maintaining the confidentiality of Your password and account information. Therefore, You must ensure that You log off when using the same computer or terminal.
Section 11 – Dispute Resolution
Although ACKOMAS has taken reasonable steps to protect Personal Information, no transmission or storage technology is completely foolproof. However, ACKOMAS is committed to ensuring that Personal Information is protected. If You have reason to believe that the security of Your Personal Information has been compromised or that it has been misused, You are encouraged to contact ACKOMAS at rgpd@ackomas.com.
ACKOMAS will investigate and attempt to resolve complaints regarding the use and disclosure of Personal Information in accordance with the principles set forth in this Policy.
Unauthorized access to or misuse of Personal Data may constitute a violation of local law.
Article 12 – Contact
If you have any questions about this Policy, if you wish to stop receiving information from ACKOMAS or if you wish to correct, complete, update or delete your Personal Data, you may send an e-mail to the following address: rgpd@ackomas.com.
Article 13 – Effective date and revisions of the privacy policy
This Policy may be updated as needed by ACKOMAS and circumstances or as required by law. We therefore invite you to review the updates regularly.
Last update: 23/11/2022